Policy 2-93: Confidential Letters Related to Appointment, Reappointment, Promotion, and Tenure

It is the policy of ¶¶Òõ¶ÌÊÓƵ College that letters solicited to support evaluation decisions relating to faculty and staff be held in strict confidence. Access to such letters shall be limited to appropriate personnel of ¶¶Òõ¶ÌÊÓƵ College officially charged with making the evaluation and to officers and trustees of the college. Upon completion of the evaluation process, confidential letters shall be retained in closed files in the Office of the President, accessible only to ¶¶Òõ¶ÌÊÓƵ College personnel, as authorized by the President. After a reasonable period of time, such letters shall be destroyed, at the discretion of the President. They shall not be archived.